Controller – Assistant to the General Manager

Objective:  To ensure the profitable operation of Surgenor Gatineau Chevrolet Cadillac.

This will be measured by Market share, Net Income, CSI, REP and Pinnacle performance.

Specifics:

  1. This person reports to the General Manager and /or Dealer Principle and will have direct reporting from all the accounting staff including the receptionist.
  2. Financial Statement preparation monthly. FS to be reviewed with GM and Dealer before the ninth working day of the month following. This will be done before submission to General Motors and Scotia Bank.
  3. Prepare the financial forecast prior to end of previous year with input from all department managers, General Manager and Dealer. The forecast should be broken down monthly.
  4. Ensure that monthly tax remittances and all government subsidies are paid and collected on prescribed timeframe at all levels (federal, provincial Ontario and Quebec, municipal) including all the Electric Vehicle rebates.

Management Meetings

Monthly

  1. Review of statement with managers comparing to previous year MTD, YTD and forecast. Managers will in time be able to offer comments on any changes.
  2. Ensure Dep’t Mgrs. are aware their forecast for the upcoming month. This should include any staffing, promotional activity etc. changes that have been undertaken to achieve forecast.
  3. Review of REP and Pinnacle targets and levels achieved to date.
  4. Training targets and levels achieved
  5. New & Used Inventory levels and aging
  6. Parts Obsolescence > 12 Months
  7. Warranty AR both GM and Other Warranties
  8. Open RO Levels in Service and Body Shop
  9. Review minutes for all Health & Safety meetings highlighting actionable items and status to date.

Weekly meeting;

  1. MTD Levels for Market share, unit volume, avg. gross, F&I results, labor hours, Service Sales, Body Shop Sales, Parts Dep’t sales
  2. Forecast attainment
  3. CSI
  4. Expense analysis
  5. Receivables review
  6. Performance issues

Monitor cash position and bulk deposit levels daily to ensure maximizing interest benefit.

Direct involvement in annual parts count including planning, count and subsequent reconciliation of this inventory.

Responsibility for Process and Procedures including documentation and follow-up to ensure are working for the following:

  1. Written job description for all staff positions
  2. Sales process
  3. Service reception process
  4. Service delivery process
  5. Body Shop process
  6. Follow-up processes for all customers i.e., Sales Service, Parts Wholesale and Body Shop.
  • All Dealership purchases over $1,000 will be approved by this person before purchase and after, acknowledging the receipt of service or product. This does not include parts purchases that are coded to inventory i.e., 242 or 245.
  • This person will be responsible for daily tracking of the CSI daily report for both Sales and Service.
  • New Vehicle inventory will be reviewed monthly to ensure there is sufficient stock on ground and on order to meet forecasted demand. Managing our wholesale interest charges will have a major influence on our inventory levels and profitability.
  • This person will be an integral part of the advertising strategy. This will include all aspects such as budget determination, ad focus, media choice, etc. All departments will be informed of all advertising campaigns prior to their Kickoff to ensure the total dealership is providing information to our customers in a consistent manner.
  • Used inventory should be reviewed monthly to ensure that vehicles are valued, represent a suitable mix, and are totally reconditioned and available for customer demonstration.
  • This person will review our internet strategy. This will involve managing the IT for Surgenor Gatineau. Any IT concern will need to be reviewed and approved by the Controller.
  • This person will be a liaison with our external accountants, factory representatives, bank representatives etc. and always must be managed in a professional manner.
  • All hiring will be done in a manner consistent with the dealership commitment to Employment Equity.
  • This person will be dealing with highly confidential dealership information. This must be kept confidential and if in a hard copy form, kept locked except when in use.
  • Business attire will be the required dress code.
  • This job description is intended as a summary of responsibilities. Other responsibilities may need to be assumed to satisfy the overall position objective.

Hours:

Monday to Friday 8:00 AM to 5:00 PM or such additional time required.